How we handle your expenses from start to finish
A clear, repeatable system that takes the chaos out of tracking business spending and puts control back in your hands.
Receipt capture
Take a photo or forward an email. The system extracts vendor, amount, date and category automatically.
Data verification
We flag any missing details or unusual patterns. You review and confirm before anything gets logged.
Policy check
Each expense runs through your approval rules. Out-of-policy items get routed to the right person instantly.
Approval routing
Managers see only what needs their attention. Approvals happen via email or dashboard with full context visible.
Accounting sync
Approved expenses flow into your accounting platform with correct coding, no manual entry required.
Reimbursement
Payment details export to your payroll system or banking platform. Track who gets paid and when.
Report generation
Monthly summaries by department, project or employee. Filter by date range, category or approval status.
Archive and audit
All receipts stored with metadata. Pull reports for tax time or compliance reviews in seconds.
What actually happens behind the scenes
The technical details that make expense tracking work without constant oversight.
System capabilities
- OCR reads receipts in 34 languages with 96% accuracy on standard formats
- Multi-currency conversion uses live rates, locks in transaction-day value
- Duplicate detection compares vendor, amount and date to prevent double entries
- Mobile app works offline, syncs when connection returns
- API connects to 200+ accounting platforms and payroll systems
- Role-based access controls who sees what expenses and approval queues
Processing speed
From receipt upload to verified entry. Manual entry typically takes 3-5 minutes per receipt.
Error reduction
Automated field extraction eliminates typos in amounts, dates and vendor names that happen with manual data entry.
Approval cycle
Time from submission to final approval. Email notifications and mobile access keep things moving without chasing people down.
Compliance tracking
Every change logged with timestamp and user ID. Pull complete history for any expense in under 2 seconds.